Terms and Conditions
of Elvira Smirnova (www.wed-magic.com, photographer Elvira Azimova)
1.Subject of the Agreement
1.1 The subject of the agreement is the photography services provided by the professional photographer Elvira Azimova.
2.Client's Responsibilities and Agreements:
2.1 The Client trusts the photographer's style, chosen angles, locations, and lighting schemes.
2.2 The Client ensures the photographer has unrestricted access to the subjects of the shoot.
2.3 The Client has no objections and trusts the photographer regarding posing, chosen angles, and lighting conditions.
2.4 The Client informs the photographer of the timing, additional vendors, important guests, key moments, and the main idea of the event at least one week in advance and does not change these conditions during the event.
2.5 In the event of a schedule change, the Client agrees to pay for additional hours worked by the photographer at the agreed rate.
2.6 The Client understands that if they refuse to communicate with the photographer during the shoot, the photography will be conducted in a reportage style only.
2.7 The Client ensures a reasonable schedule for the photographer to perform staged photography.
2.8 The Client understands that if the minimum time for staged photography is not allocated, these photographs will be absent from the final result, and only reportage shots will be included.
2.9 The Client guarantees the presence of at least one adult responsible for no more than three children.
2.10 The Client understands that the success of the final photographs is a result of joint efforts by both the photographer and the client, aiming for the ideal photograph.
2.11 The Client understands and accepts that facial expressions and moods in group photos with 10 or more people do not depend on the photographer's actions.
2.12 The Client understands what staged photography is and that its creation requires at least 10 minutes for up to 10 participants and 15 minutes for 20 or more participants.
2.13 The Client adheres to the scheduled event timeline.
2.14 The Client has the right to extend the photographer's working time if the photographer is available and physically able to continue working.
2.15 If the work continues for more than 5 hours, the Client provides the photographer with a hot meal and water.
3.Photographer's Responsibilities and Agreements
3.1 The photographer provides services solely for creating photographs and videos if the latter is included in the package.
3.2 The photographer guarantees the proper execution of work if the following conditions are met:
3.3 The Client ensures priority is given to photographing important moments.
3.4 No other photographers are allowed to document the event.
3.5 The photographer guarantees the execution of group photos if at least 15 minutes are allocated for their creation.
3.6 The photographer guarantees the creation of individual portraits if at least 10 minutes are allocated for their creation.
3.7 The photographer does not perform any functions other than photographing the event.
3.8 When ordering photo and video services, the Client understands that a single moment may be captured either in a photo or video, unless duplicates for both are made.
3.9 When ordering photo and video services, priority is given to creating photographs.
3.10 The photographer does not insist on taking photographs against the will of the client, guests, or children.
3.11 The photographer does not interfere with the course of the event and only documents what is happening.
3.12 The photographer does not influence the mood of the client, guests, or children in the photographs.
4.Delivery and Additional Services
4.1 The photographer delivers the finished photos directly to the client via an online gallery or USB if included in the purchased package.
4.2 The photographer does not sort photos by participants or send them individually.
4.3 The photographer delivers the number of photographs specified in the purchased package.
4.4 After the photo shoot, the photographer performs additional work upon request, if available, according to the rates described below.
5.Delays and Lateness to Photoshoot:
5.1 You are required to make all reasonable efforts to communicate any delays or lateness to the beginning of the photoshoot as soon as you become aware of such a delay.
5.2 In the event of a delayed start to the photoshoot, the time allocated for the session will still begin at the originally agreed-upon time and end at the originally agreed-upon time, unless you opt to extend the photoshoot session for an additional fee (as outlined below).
5.3 Extensions to the original photoshoot can be arranged in 30-minute blocks, subject to availability. These extensions will be charged at the standard rate of £170 per hour, with each additional 30-minute block priced at £85.
6.Copyright:
6.1 As per UK law, the photographer retains all rights to the images taken during the photoshoot.
6.2 You, as the client, are granted permission to use the photographs for any personal purposes. For commercial reproduction of the images, prior written consent is required from the photographer, and attribution may be necessary.
7. Cancellation Policy:
7.1 In the event of cancellation within one week of the scheduled photoshoot date, the entire sum for the service must be paid.
7.2 If the photographer has already booked non-refundable tickets or incurred expenses related to the photoshoot, any cancellation or changes made by the client will result in the client covering these expenses.
7.4 Changes to the date of the photoshoot can be made within five days of the scheduled date without incurring additional charges. However, if changes are made less than five days before the scheduled date, the entire sum for the service must still be paid.
7.5 Changes to a new date can be made to a different date up to two weeks ahead from the originally booked date, subject to photographer availability. If the photographer is available for the new date, the change can be accommodated without incurring additional charges.
8. Travel Fee:
8.1 A travel fee of £50 is applicable for train and bus tickets to and from the photoshoot location.
8.2 If the total cost of train and bus tickets exceeds £50, the client is responsible for covering the additional expenses.
8.3 The travel fee is not a deposit and is separate from any deposit required to secure the booking.
8.4 Any travel expenses incurred by the photographer, such as non-refundable tickets, will be covered by the client in the event of cancellation or changes made by the client.
9.Offer Validity:
9.1 All offers and prices are valid for one year from the date of the invoice for wedding photography services. If you do not utilize the entire service within this one-year period, the package offer will expire and cannot be redeemed as a product or service.
10.Storage of Files:
10.1 All raw files will be stored on our hard drive for one year from the date of your wedding. After this one-year period, the raw files will be permanently erased and will no longer be available.
10.2 All ready pictures will be stored on Dropbox for a period of three months from the date they are made available. It is your responsibility to download and save these pictures within this three-month timeframe. After three months, the Dropbox link will expire, and the pictures will no longer be accessible.
11.Booking and Payments
11.1 Your date of booking will be secured upon receipt of the agreed deposit.
11.2 Payment must be received in full 48 hours prior to the event date. Non-payment could result in the cancellation of your booking.
11.3 Payment for additional hours agreed upon on the day of the event must be made within 48 hours after the event.
11.4 Payments should be made using the provided bank card details.
12.Additional Services and Products Pricing:
1. Additional hour of main photographer's work £170
2. Additional hour of second photographer's work £90
3.USB in the Box: £95
4.USB in Photo Box: £155
5. 10 Prints Cost: £100
6. If you need 50 images and more (min 4 hours work)
Additional Work in Selecting and Post-Production: £50 per hour
7. If you need from 1 to 10 images (min 2 hours work)
Cost of One Image:
- Image: £20
- Work & Post-Production: £50 per hour
8. Reels Creation: £125
9. Reels Editing: £30 per hour
10. Editing of the Whole Movie (20 minutes): £450
11. Book Design: £50 per hour
Example Calculations:
One Image with One Hour of Work:
- Image: £20
- Work: £50
- Total: £70
Additional Post-Production Work (e.g., 10 hours)**:
- Work: £50/hour
- Hours: 10
- Total: £500
01.01.2024
of Elvira Smirnova (www.wed-magic.com, photographer Elvira Azimova)
1.Subject of the Agreement
1.1 The subject of the agreement is the photography services provided by the professional photographer Elvira Azimova.
2.Client's Responsibilities and Agreements:
2.1 The Client trusts the photographer's style, chosen angles, locations, and lighting schemes.
2.2 The Client ensures the photographer has unrestricted access to the subjects of the shoot.
2.3 The Client has no objections and trusts the photographer regarding posing, chosen angles, and lighting conditions.
2.4 The Client informs the photographer of the timing, additional vendors, important guests, key moments, and the main idea of the event at least one week in advance and does not change these conditions during the event.
2.5 In the event of a schedule change, the Client agrees to pay for additional hours worked by the photographer at the agreed rate.
2.6 The Client understands that if they refuse to communicate with the photographer during the shoot, the photography will be conducted in a reportage style only.
2.7 The Client ensures a reasonable schedule for the photographer to perform staged photography.
2.8 The Client understands that if the minimum time for staged photography is not allocated, these photographs will be absent from the final result, and only reportage shots will be included.
2.9 The Client guarantees the presence of at least one adult responsible for no more than three children.
2.10 The Client understands that the success of the final photographs is a result of joint efforts by both the photographer and the client, aiming for the ideal photograph.
2.11 The Client understands and accepts that facial expressions and moods in group photos with 10 or more people do not depend on the photographer's actions.
2.12 The Client understands what staged photography is and that its creation requires at least 10 minutes for up to 10 participants and 15 minutes for 20 or more participants.
2.13 The Client adheres to the scheduled event timeline.
2.14 The Client has the right to extend the photographer's working time if the photographer is available and physically able to continue working.
2.15 If the work continues for more than 5 hours, the Client provides the photographer with a hot meal and water.
3.Photographer's Responsibilities and Agreements
3.1 The photographer provides services solely for creating photographs and videos if the latter is included in the package.
3.2 The photographer guarantees the proper execution of work if the following conditions are met:
3.3 The Client ensures priority is given to photographing important moments.
3.4 No other photographers are allowed to document the event.
3.5 The photographer guarantees the execution of group photos if at least 15 minutes are allocated for their creation.
3.6 The photographer guarantees the creation of individual portraits if at least 10 minutes are allocated for their creation.
3.7 The photographer does not perform any functions other than photographing the event.
3.8 When ordering photo and video services, the Client understands that a single moment may be captured either in a photo or video, unless duplicates for both are made.
3.9 When ordering photo and video services, priority is given to creating photographs.
3.10 The photographer does not insist on taking photographs against the will of the client, guests, or children.
3.11 The photographer does not interfere with the course of the event and only documents what is happening.
3.12 The photographer does not influence the mood of the client, guests, or children in the photographs.
4.Delivery and Additional Services
4.1 The photographer delivers the finished photos directly to the client via an online gallery or USB if included in the purchased package.
4.2 The photographer does not sort photos by participants or send them individually.
4.3 The photographer delivers the number of photographs specified in the purchased package.
4.4 After the photo shoot, the photographer performs additional work upon request, if available, according to the rates described below.
5.Delays and Lateness to Photoshoot:
5.1 You are required to make all reasonable efforts to communicate any delays or lateness to the beginning of the photoshoot as soon as you become aware of such a delay.
5.2 In the event of a delayed start to the photoshoot, the time allocated for the session will still begin at the originally agreed-upon time and end at the originally agreed-upon time, unless you opt to extend the photoshoot session for an additional fee (as outlined below).
5.3 Extensions to the original photoshoot can be arranged in 30-minute blocks, subject to availability. These extensions will be charged at the standard rate of £170 per hour, with each additional 30-minute block priced at £85.
6.Copyright:
6.1 As per UK law, the photographer retains all rights to the images taken during the photoshoot.
6.2 You, as the client, are granted permission to use the photographs for any personal purposes. For commercial reproduction of the images, prior written consent is required from the photographer, and attribution may be necessary.
7. Cancellation Policy:
7.1 In the event of cancellation within one week of the scheduled photoshoot date, the entire sum for the service must be paid.
7.2 If the photographer has already booked non-refundable tickets or incurred expenses related to the photoshoot, any cancellation or changes made by the client will result in the client covering these expenses.
7.4 Changes to the date of the photoshoot can be made within five days of the scheduled date without incurring additional charges. However, if changes are made less than five days before the scheduled date, the entire sum for the service must still be paid.
7.5 Changes to a new date can be made to a different date up to two weeks ahead from the originally booked date, subject to photographer availability. If the photographer is available for the new date, the change can be accommodated without incurring additional charges.
8. Travel Fee:
8.1 A travel fee of £50 is applicable for train and bus tickets to and from the photoshoot location.
8.2 If the total cost of train and bus tickets exceeds £50, the client is responsible for covering the additional expenses.
8.3 The travel fee is not a deposit and is separate from any deposit required to secure the booking.
8.4 Any travel expenses incurred by the photographer, such as non-refundable tickets, will be covered by the client in the event of cancellation or changes made by the client.
9.Offer Validity:
9.1 All offers and prices are valid for one year from the date of the invoice for wedding photography services. If you do not utilize the entire service within this one-year period, the package offer will expire and cannot be redeemed as a product or service.
10.Storage of Files:
10.1 All raw files will be stored on our hard drive for one year from the date of your wedding. After this one-year period, the raw files will be permanently erased and will no longer be available.
10.2 All ready pictures will be stored on Dropbox for a period of three months from the date they are made available. It is your responsibility to download and save these pictures within this three-month timeframe. After three months, the Dropbox link will expire, and the pictures will no longer be accessible.
11.Booking and Payments
11.1 Your date of booking will be secured upon receipt of the agreed deposit.
11.2 Payment must be received in full 48 hours prior to the event date. Non-payment could result in the cancellation of your booking.
11.3 Payment for additional hours agreed upon on the day of the event must be made within 48 hours after the event.
11.4 Payments should be made using the provided bank card details.
12.Additional Services and Products Pricing:
1. Additional hour of main photographer's work £170
2. Additional hour of second photographer's work £90
3.USB in the Box: £95
4.USB in Photo Box: £155
5. 10 Prints Cost: £100
6. If you need 50 images and more (min 4 hours work)
Additional Work in Selecting and Post-Production: £50 per hour
7. If you need from 1 to 10 images (min 2 hours work)
Cost of One Image:
- Image: £20
- Work & Post-Production: £50 per hour
8. Reels Creation: £125
9. Reels Editing: £30 per hour
10. Editing of the Whole Movie (20 minutes): £450
11. Book Design: £50 per hour
Example Calculations:
One Image with One Hour of Work:
- Image: £20
- Work: £50
- Total: £70
Additional Post-Production Work (e.g., 10 hours)**:
- Work: £50/hour
- Hours: 10
- Total: £500
01.01.2024